Senior Executive Assistant

Key Responsibilities:

• Manage the Executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Coordinate meetings and events, including logistical arrangements, agenda preparation, and minute-taking.
• Liaise with internal and external stakeholders on behalf of the executives.
• Maintain confidential files and records.
• Assist with personal tasks as required by the executives.
• Perform other administrative duties as assigned.

Our offer:

• Join a welcoming environment with a motivated and friendly team, where collaboration is very strong.
• Enjoy interesting and diverse tasks that offer opportunities for growth and development.
• Experience a flat hierarchy that encourages open communication and cross-sector collaboration, fostering innovation and teamwork.
• Be part of a dynamic team at one of Switzerland's leading IT service providers, contributing to cutting-edge projects and initiatives.
• Take advantage of our annual leave purchase scheme, allowing you to tailor your time off to suit your needs and preferences.
• Benefit from a flexible pension fund scheme designed to provide financial security and peace of mind for your future.

Qualifications :

• At least 5-6 years of experience in C-level secretarial/administrative support or family office.
• Ability to maintain confidentiality and handle sensitive information.
• Fluent in French and English with B2 level in German
• Excellent interpersonal and verbal communication skills to handle senior stakeholders.
• Strong attention to detail and ability to multitask.
• Strong planning and time management skills.
• Ability to work independently, be well-organized, and remain calm under pressure.
• Resilient and meticulous in a fast-paced environment.
• Flexibility to adapt to changing priorities and work schedules.
• High school diploma or equivalent; a college degree is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.