Multifunctional Assistant - FR & ENGL
Page Group Switzerland
Infos sur l'emploi
- Date de publication :31 octobre 2024
- Taux d'activité :100%
- Type de contrat :Durée indéterminée
- Lieu de travail :Genève
The assistant will play a pivotal role in managing the daily activities and strategic projects within a family office. The role provides operational, logistical, and administrative support to family members and internal teams.
A Family Office locaed in the center of Geneva of one of the renowned foundations.
Description
Key responsibilities:
1. Administrative Support
- Manage schedules and appointments.
- Organize travel arrangements (ticket booking, hotels, logistics).
- Prepare and monitor correspondence (emails, letters).
- Handle administrative documents (invoices, contracts, confidential files).
- Process calls, messages, and screen requests as appropriate.
2. Project Coordination
- Coordinate and track specific projects (investments, real estate management, events).
- Prepare and follow up on reports and briefing documents for management.
- Oversee budgeting and manage timelines.
- Collaborate with external partners (lawyers, accountants, financial advisors) to ensure deliverables are met.
- Conduct research on development opportunities and keep up with relevant news impacting the family office's activities.
3. Logistical Support and Event Planning
- Organize family events, meetings, and professional appointments.
- Coordinate with external vendors (caterers, venues, etc.).
- Manage invitations, confirmations, and event logistics.
Profile
Desired profile & Required skills
- Degree in administration, management, or related field.
- At least 3 years of experience in a similar role, ideally within a family office or private structure.
- Excellent written and spoken French and English.
- Proactive, with a high degree of autonomy in decision-making.
- Organizational and Time Management Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
- Versatility and Adaptability: Responsiveness and flexibility to handle diverse requests.
- Interpersonal Skills: Discretion, a service-oriented mindset, and strong communication skills.
- Technical Proficiency: Proficient in Microsoft Office Suite, project management tools, and other communication software.
- Attention to Detail and Confidentiality: Strong commitment to confidentiality and meticulous handling of sensitive information.
Job Offer
A diverse role that grants you autonomy and independence in your tasks within a stimulating and very dynamic environment.
Contact
Page Group Switzerland