Administrative Coordinator Immunology Switzerland

Location: Bulle, Switzerland

Activity rate : 100%

Type of contract: Temporary contract

Start Date: ASAP

As an Administrative Coordinator Immunology, you will take ownership of critical administrative and event- related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.

Key responsibilities:

• Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
• Support PR/PO creation, financial processes, and invoice handling.
• Oversee event logistics, including congress registrations, booth arrangements, symposia setup.
• Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
• Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
• Provide high-level administrative support, including internal meeting organization and coordination.
• Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
• Handle document approvals, archiving, and follow-up on administrative tasks.
• Support Medical and Marketing teams with ad hoc requests, including assisting in the preparation of promotional materials and event logistics (as needed).
• Serve as a backup for event coordination during peak periods or staff absences.

What will make you successful:

• Fluency in German and English. French is an asset.
• Proficiency in Excel and experience with ERP systems; SAP Ariba is highly desirable.
• Good informatics skills: MS Office, SRM, Orbit, SourceClear.
• Proven experience in handling invoices, PR/POs, and financial processes.
• Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines independently.
• Strong problem-solving abilities, quick to identify and resolve issues efficiently.
• Demonstrated customer orientation, with a patient and solution-focused approach in a multicultural environment.
• Ability to work according to global and local compliance procedures, maintaining high standards of accuracy.
• Proactive, detail-oriented, and reliable, with a dynamic and collaborative team spirit.