Office Manager - Zürich Switzerland

Requistion ID: 78871

Dentsply Sirona is the world’s largest manufacturer of professional dental products and technologies, with a 130-year history of innovation and service to the dental industry and patients worldwide. Dentsply Sirona develops, manufactures, and markets a comprehensive solutions offering including dental and oral health products as well as other consumable medical devices under a strong portfolio of world class brands. Dentsply Sirona’s products provide innovative, high-quality and effective solutions to advance patient care and deliver better and safer dentistry. Dentsply Sirona’s global headquarters is located in Charlotte, North Carolina, USA. The company’s shares are listed in the United States on NASDAQ under the symbol XRAY.

Bringing out the best in people

As advanced as dentistry is today, we are dedicated to making it even better. Our people have a passion for innovation and are committed to applying it to improve dental care. We live and breathe high performance, working as one global team, bringing out the best in each other for the benefit of dental patients, and the professionals who serve them. If you want to grow and develop as a part of a team that is shaping an industry, then we’re looking for the best to join us.

Working at Dentsply Sirona you are able to:

Develop faster - with our commitment to the best professional development.

Perform better - as part of a high-performance, empowering culture.

Shape an industry - with a market leader that continues to drive innovation.

Make a difference -by helping improve oral health worldwide.

Office Manager - Zürich, Switzerland

We are looking for an experienced and talented Office Manager to join our team. Our Office Manager will play a pivotal role in managing day-to-day office operations, ensuring a well‑organized, safe, and engaging workplace. The role includes planning and executing corporate events, handling vendor negotiations, and ensuring seamless event logistics.

Your responsibilities:

• Executive Assistant of VP Software Engineering and User Experience.
• Administrative Oversight: Manage day-to-day office operations, including reception duties, correspondence, and managing office supplies. Working closely with HR for new onboarding and off boarding processes.
• Vendor and Supplier Management: Coordinate with suppliers for office equipment, services, and contracts (e.g., cleaning services, IT equipment, office furniture). Creating PR (Purchase requisition) and PO’s (Purchase order) on SAP, coordination with accounting for the invoices and closely working with Procurement team for new vendor onboarding processes.
• Audit & Quality Management: Joining to the Audits for Purchasing, vendor creation and onboarding processes. Process owner of the site management processesat Zetta25; Completion and training of relevant SOPs(Standard Operating Procedures).
• Budget Management: Oversee the office management budget, including expenses for supplies, office upgrades, and events.
• Event Planning and Travel Coordination: Lead the planning and execution of corporate events, such as conferences, workshops, team-building activities, and client events. Arrange travel, accommodation, and meeting logistics for executives, and guests.

Your profile:

• Vocational Education in Office Management or Business Administration or comparable educational degree
• 5+ years’ experience in office management in an international environment

Key Skills, Knowledge & Capabilities:

• Strong organizational skills
• Tactfulness and interpersonal skills, excellent communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable using other office software.
• Familiarity with ERP systems is necessary (familiarity with SAP is a plus)
• Business English Fluency (verbal and in writing) is a must. German is a plus.
• Handling sensitive information with a high level of confidentiality

As part of our team, you'll experience the spirit of an international and innovative market leader in the dental industry. Besides an attractive remuneration package, you will also be eligible for a variety of employee benefits, such as5 weeks’ annual leave and flexible working hours, with the option of hybrid working, so that you can achieve an optimum work-life balance.

We attach great importance to your development: Training opportunities and access to LinkedIn Learning are available to you. Take advantage of personal and professional development opportunities through our global mentoring and coaching program.