Senior Accounts Payable Analyst, EMEA

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Summary

This role will be responsible for troubleshooting the invoices received, following up on open items, reconciling, and AP resolution. The process must be done on time, and accurately, following the Baxter policies regarding authorization payment approval, authorization matrix, inventory receiving tolerance, purchase order set up and creation, Invoice review understanding and correct taxes and retention applications, purchase order issues, and discrepancies among others.

What will you be doing?

• Providing good service to internal customers. Work with the corresponding parties to resolve issues. Providing the follow-up for the open items in the GRNI’s accounts over 90 days.

• Preparing the OV’s close to send to the processing team (if it's required), aligning with the daily invoice quota or with the minimum established by the supervisor.

• Understanding the Corporate Policies and Procedures Manual, along with the Accounts payable PO, Non-PO, attending meetings with customers, suppliers and Baxter personnel at all levels of the organization.

• Guiding internal partners in the processing tasks and resolution of Accounts Payable’s issues.

• Ensuring all services provided are staying in sync with SLAs, S-Ox and Corporate Policies, resolving any issue with the supervisor and establishing an action plan to avoid the same issue happening again.

• Perform other duties and responsibilities as required by the manager, driving improvement initiatives for implemented processes.

• Preparing any reporting required by the customer or supervisor, ensuring the understanding of audit processes held by the country entities and the implications of those.

• Providing any support documentation requested by any audited process, ensuring accurate training/updates on tax changes or any other regulatory/statutory requirement applicable to the process.

• Ensuring the information related to customer regulations is updated in the SOP.

• Review on a bi-annual basis the SOPs, advising the supervisor of any urgent issue that might impact the operation, ensuring the right scalation process within the SSC and the Local Country.

Who are we looking for?

• Finance Professional with +2 years of experience, with functional knowledge of the Accounts Payable accounting processes, and an understanding of internal control elements.

• A person with good written and oral communication skills, high organizational skills and the ability to meet strict deadlines.

• Problem-solver experienced in accounting and financial systems with great collaboration and teamwork spirit, eager to learn and continuously improve.

• Analyst accountable for results and integrity with a relentless focus on rapid and disciplined action and good Excel knowledge.

• Fluent English speaker (knowledge of another European language would be an asset).

What do we offer:

• Probation period of 3 months and then for an indefinite period.

• Competitive salary, annual bonuses, recognition award program.

• Corporate culture is based on our values: collaboration, speed, courage and simplicity.

• Possibilities for development on a personal and professional level in one of the leading global MedTech companies.

• Package of benefits including Private medical care (Lux Med), Life Insurance, and Multisport card.

• Bax4U - cafeteria/lunch cards (300 PLN monthly).

• PPE program with very attractive conditions available for each employee after 3 months.

• Fully covered language courses (English or other languages according to business needs).

• Co-financing of holidays and an additional 2 days off from work annually.

• Day off for your birthday!

• Great Warsaw office location - Powiśle!

Baxter is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in person in support of our Mission.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice .