Executive Assistant to CFO 60% - 6 months

Our client is a non for profit organisation based in Geneva center.

Missions

• Calendar Management: Meticulously manage the CFO's calendar, ensuring no conflicts and prioritizing critical meetings. Coordinate with internal teams and external parties for seamless scheduling.
• Budget Management: Track and manage budget expenditures, ensuring alignment with financial plans. Prepare monthly financial reports and assist in budget forecasting.
• Document Preparation: Prepare agendas, reports, and other documents for meetings. Ensure all necessary materials are ready ahead of major meetings.
• Communication: Serve as the primary point of contact for the CFO, handling correspondence and communications with professionalism and confidentiality.
• Travel Coordination: Arrange travel accommodations, including flights, hotels, and transportation. Prepare detailed itineraries and manage travel reimbursements.
• Project Support: Assist in the coordination and execution of various projects, ensuring timely completion of tasks and effective communication among team members.
• Office Management: Maintain an organized and efficient office environment. Manage office supplies and ensure the office remains tidy and functional.
• HR Support: Assist with onboarding and off-boarding processes, including coordinating with HR for necessary documentation and equipment setup.

Profil du candidat

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong budget management skills and experience with financial reporting.
• Excellent organizational and multitasking abilities.
• Fluency in English and good command of French (at least writing).
• Strong communication and interpersonal skills.
• Ability to work independently and handle confidential information with discretion.

Conditions et Avantages

6 months of temporary assignment.