Administrative Assistant 50-70% (m/f/d)

For our international medical partner, Roche Diagnostics Int Ltd. based in Rotkreuz, we are looking for a qualified and motivated Administrative Assistant 50-70% for one year with option for extension.

Tasks

• Manage software licenses for the team, ensuring timely renewals and updates
• Maintain distribution lists for effective communication
• Oversee the GSite and ensure organized team folder structures
• Manage document access and permissions to ensure security and compliance
• Implement document version control and archiving procedures
• Schedule meetings with internal and external stakeholders
• Coordinate internal/external workshops, training sessions, and team events
• Organize face-to-face (f2f) meetings, including venue scouting, logistics management, and on-site support
• Manage onboarding and offboarding processes for external employees in Rotkreuz
• Coordinate recruitment events and related administrative functions
• Oversee entry and exit processes for team members
• Manage training programs throughout our training tool, including report generation
• Manage purchase orders for external services
• Oversee consulting contracts, external services, and various offers
• Handle goods receipt postings and process electronic invoices efficiently

Must Haves

• Completed commercial training' or 'Commercial diploma (e.g. commercial apprenticeship or commercial college) or an equivalent qualification
• Min. 2-3 years experience in a similar position
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency in administrative tools (e.g. G-Suite)
• Strong interpersonal and communication skills
• Demonstrated ability to work independently with a high level of initiative
• Excellent organizational skills with a proven track record of driving efficiency
• Fluent in English in spoken and written

Nice to Haves

• Ability to support or even lead small projects, ensuring deadlines and deliverables are met.
• Familiarity with project management tools like Trello, or Monday.com to track progress and tasks
• Going beyond just booking logistics-ensuring events and meetings feel well-organized, seamless, and impactful

Are you interested? Do not hesitate and submit your complete application documents in English or German online today.

We look forward to hearing from you!

Wir wertschätzen Vielfalt und begrüssen daher alle Bewerbungen - unabhängig von Geschlecht, sozialer Herkunft, Religion, Alter und Identität. Zur leichteren Lesbarkeit und besseren Verständlichkeit verwenden wir nur eine Gender-Form. Selbstverständlich sind im jeweiligen Kontext alle Genderformen gleichermassen gemeint.

Kontakt
Selina Schumacher

Arbeitsort
Rotkreuz

Pensum
50 - 70%

Position
Mitarbeiter

Branche
Administration / Verkauf / Einkauf