Billing Assistant (80% - 100%)

We are looking for a

Billing Assistant (80% - 100%)

to join our dynamic Finance Team, consisting of 7 colleagues, in Geneva. As part of our team, you will contribute to ensuring smooth and efficient billing processes within the firm.

Your Key Tasks and Responsibilities will include:

• Preparing, reviewing, and processing client invoices in accordance with the firm's policies and clients' specific requests, when applicable;
• Ensuring accuracy in time entries, fee quotes, billing rates and disbursements;
• Communicating with the firm's partners and clients regarding billing inquiries;
• Tracking payments, sending payment reminders, and assisting in recovery proceedings, when necessary;
• Entering invoices into clients' invoicing electronic platforms, as needed;
• Developing and maintaining documentation and procedures related to billing activities;
• Assisting in the optimization and streamlining current processes and workflows;
• Maintaining and updating clients' billing records and generating billing reports;
• Providing general administrative support to the finance team related to billing activities.

To be successful in this role, you should have:

• A commercial education with strong affinity for numbers;
• Initial work experience in accounts receivables and a background in accounting;
• Native fluency in French or English, with an excellent command of the other language (knowledge of an additional language is an asset);
• Strong organizational skills, with the ability to prioritize and manage multiple tasks efficiently;
• Exceptional attention to detail and accuracy;
• A customer-focused mindset with a strong sense of service;
• Familiarity with ADERANT Expert or similar legal-industry time and billing suites is an asset;
• Familiarity with various electronic billing vendor web sites is advantageous;
• Experience in the legal/consulting industry is a plus.

We offer:

• A dynamic work environment with 7 colleagues where your contributions are supported;
• Competitive social security package;
• Flexible working hours to ensure a good work-life balance;
• A collaborative and diverse team culture;
• A central location in Geneva, with easy access to public transport.

If you're ready to take on a new challenge and help drive our success, Sabrina Palmas, Human Resources Coordinator, looks forward to receiving your full application (CV, cover letter, work certificates, and/or reference letters) by e-mail only at E-Mail schreiben

Please feel free to contact the HR department for further information (see details on the right).