Assistant Office Administration 50-70% (m/w)
Workmanagement AG
Infos sur l'emploi
- Date de publication :13 mars 2025
- Taux d'activité :50 – 70%
- Type de contrat :Durée indéterminée
- Langue :anglais (Courant)
- Lieu de travail :Rotkreuz
Background:
We are seeking a highly organized and proactive Executive Assistant to join the Dia Commercial Enablement Team. This role will provide essential administrative support and ensure smooth day-to-day operations within the team. They will be a key player in organizing critical meetings, managing team resources, and facilitating seamless team operations.
The perfect candidate is an organized and proactive professional who thrives in a dynamic environment. They possess strong communication skills and have a collaborative mindset. Lastly, they are driven by operational excellence and enjoy ensuring seamless team support
Tasks & Responsibilities:
Administrative & IT Support
I will be happy to provide you with further details.
Applications that do not meet the requirements cannot be answered/returned.
#Zug Sind Sie interessiert? Dann melden Sie sich noch heute bei Robin Gisler - Telefon: 041 546 80 12 oder via E-mail (Write an email). Gerne gebe ich Ihnen weitere Einzelheiten bekannt.
We are seeking a highly organized and proactive Executive Assistant to join the Dia Commercial Enablement Team. This role will provide essential administrative support and ensure smooth day-to-day operations within the team. They will be a key player in organizing critical meetings, managing team resources, and facilitating seamless team operations.
The perfect candidate is an organized and proactive professional who thrives in a dynamic environment. They possess strong communication skills and have a collaborative mindset. Lastly, they are driven by operational excellence and enjoy ensuring seamless team support
Tasks & Responsibilities:
Administrative & IT Support
- Manage software licenses for the team, ensuring timely renewals and updates* Maintain distribution lists for effective communication* Oversee the GSite and ensure organized team folder structures
- Manage document access and permissions to ensure security and compliance
- Implement document version control and archiving procedures
- Schedule meetings with internal and external stakeholders
- Coordinate internal/external workshops, training sessions, and team events
- Organize face-to-face (f2f) meetings, including venue scouting, logistics management, and on-site support
- Manage onboarding and offboarding processes for external employees in Rotkreuz
- Coordinate recruitment events and related administrative functions
- Oversee entry and exit processes for team members
- Manage training programs throughout our training tool, including report generation
- Manage purchase orders for external services
- Oversee consulting contracts, external services, and various offers
- Handle goods receipt postings and process electronic invoices efficiently
- Successfully completed commercial training' or 'Commercial diploma (e.g. commercial apprenticeship or commercial college) or an equivalent qualification (*****)
- Min. 2-3 years experience in a similar position
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proficiency in administrative tools (e.g. G-Suite)
- Strong interpersonal and communication skills
- Demonstrated ability to work independently with a high level of initiative (*****)
- Excellent organizational skills with a proven track record of driving efficiency (*****)
- Fluent in English, both spoken and written
- Ability to support or even lead small projects, ensuring deadlines and deliverables are met.
- Familiarity with project management tools like Trello, or Monday.com to track progress and tasks
- Going beyond just booking logistics-ensuring events and meetings feel well-organized, seamless, and impactful
- Challenging and varied work
- Modern employment conditions
- Long-term employment
I will be happy to provide you with further details.
Applications that do not meet the requirements cannot be answered/returned.
#Zug Sind Sie interessiert? Dann melden Sie sich noch heute bei Robin Gisler - Telefon: 041 546 80 12 oder via E-mail (Write an email). Gerne gebe ich Ihnen weitere Einzelheiten bekannt.
Ihre Ansprechperson
Robin Gisler
Telefon: 041 546 80 12
Contact
Workmanagement AG
