Executive assistant FR/ENG

International company specialized in the luxury sector.

Missions

Position Overview:

• Provide comprehensive administrative support to the Finance Director in managing daily responsibilities as well as assisting the broader department with operational needs.
• Oversee the coordination of schedules and follow-up on correspondence while maintaining strict confidentiality.
• Work closely with department teams, particularly for time management tasks and logistical support.
• Assist the Finance Director in evaluating departmental needs and proactively planning for upcoming requirements.

Ensure full compliance with company policies and procedures, while recommending potential improvements when necessary.

Event Management:

• Understand the requirements for various events and proactively manage all aspects, from planning and organizing to execution (such as anniversary celebrations, external visits, town halls, team gatherings, financial meetings, etc.).
• Lead the coordination of team-building activities, milestone celebrations, networking events, and financial topic presentations.

Communication and Presentation:

• Prepare internal and external presentations and communications, ensuring key messages are effectively conveyed.
• Serve as a key point of contact within the finance team and between executives, clients, and external partners, ensuring communication is tailored to the intended audience.

Profil du candidat

• Outstanding organizational and multi-tasking skills
• Strong priority management skills
• Creativity, curiosity and sense of initiative
• Reliability, integrity and sense of discretion
• Problem-solving and solutions orientation
• Ability to navigate through complex environments
• Proven communication skills, both in verbal and writte
• Ability to communicate appropriately according to audience
• Team player

Education and experience

• Bachelor's degree in hospitality management or equivalent
• 2 to 3 years' experience in a similar role, with regular people interactions, event management and coordination
• Fluency in French and English
• Strong computer skills (PowerPoint, Word, Excel, Outlook) and at ease with technology

Conditions et Avantages

• Challenging and varied position with opportunities for carrer progression
• Renowned international company
• 1 day of remote work per week available