Executive and personal assistant

A scale-up specialized in the healthcare sector.

Missions

• Coordinate and manage the CEO's calendar, assessing requests and opportunities to align with key priorities.
• Act as the main point of contact and intermediary for stakeholders seeking interaction with the CEO.
• Anticipate needs, assess situations, and execute tasks based on the CEO's preferences and organizational objectives.
• Handle a wide range of administrative duties, including gathering and organizing materials for meetings, drafting correspondence, arranging travel plans, and processing expense reports.
• Plan and oversee logistics for meetings and events involving the Board of Directors, investors, and other external parties.
• Occasionally provide administrative support to other executives as needed.
• Step in for the Office Manager during their absence, if required.
• Assist the CEO with personal matters, such as travel arrangements, appointments, and day-to-day life in Switzerland.

Profil du candidat

• Minimum 5-year experience as an Executive Assistant to CEO or high-level executives
• English & French fluency
• Excellent communicator in written and verbal form
• Outstanding ability to understand someone else's personality and to adapt accordingly
• Flexibility and resilience in fast-paced environment
• Strong interpersonal skills. Able to communicate effectively with different stakeholders and able to act as a link between the CEO and board members and other stakeholders
• Ability to work in a multicultural and multinational environment
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate level of urgency to situations that require quick reaction
• Able to maintain a high level of integrity and discretion in handling confidential information
• Ability to conduct oneself with poise and professionalism
• Good judgement, with a professional, team player attitude
• Proficient in using Microsoft Office
• Excellent understanding of Swiss legal & administrative system

Conditions et Avantages

• Very dynamic, modern, international environment
• Challenging and varied set of responsibilities
• Attractive compensation package