Executive Assistant for May/June 2025
Infos sur l'emploi
- Date de publication :28 mars 2025
- Taux d'activité :100%
- Type de contrat :Durée indéterminée
- Lieu de travail :Institut Le Rosey, 1180 Rolle
A warm and multi-talented full-time support to the senior leadership of the school. The EA reports to and directly supports the Directeur Général as well as the academic leadership (3 people).
Applications, which should be addressed to the Directeur Général, at Write an email, must be by email and comprise: the completed official application form , a letter of application, a CV, a recent photo, and the names of three referees.
Deadline for application : 15 April
The key responsibilities can be outlined as follows. These may evolve with time, new projects and specific needs arising:
- To be a “first responder”, the go-to person internally for staff as well as externally for parents
- To handle the official e-mail, manage the agenda, organise meetings, prepare forms and documents or presentations, etc. in collaboration with the different departments of the school
- To prepare, translate and/or proof-read documents in English, and where possible in French
- To take charge of the overall school calendar and pre-empt clashes or difficulties
- To help with administrative tasks of the leadership team (French Bac, Accreditations, updating internal information)
- To follow projects by handling the priorities, involving stakeholders and monitoring progress
- To coordinate and manage travel arrangements for the senior leadership team including trips that they organise with students
- To act in the capacity of default minute-writer in some meetings, proof-read and publish other minutes
- To receive, organise and respond to teaching and senior job applications, organise interviews, and lead the on-boarding process
- To coordinate visits and special events on campus with external visitors
The candidate will:
- Be a native English speaker with impressive writing skills
- Be able to work in French; a good knowledge of German would be an advantage
- Can demonstrate organisation skills as well as a track record of initiatives and independent work
- Be prepared to spend 2 winter months in Gstaad
- Be comfortable with computers in general and especially the Office suite
- Have a strong sense of community
- Act with tact and discretion
Contact
Institut le Rosey
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