HR AND RECRUITMENT ADMINISTRATOR

Role description

Our dedicated HR team is looking for a HR and Recruitment Administrator. We are looking for bright, organised and motivated candidates, with a passion for HR, excellent communication skills, attention to detail, and a real desire to be part of a dynamic international environment. Reporting to the Head of HR and working as part of a team, the Recruitment and HR Administrator will provide administrative support and assistance in respect of the entire employee life cycle, including particularly recruitment processes across all three offices.

Responsibilities will include:

HR:

• Maintaining and updating employee records, ensuring compliance with firm policies and procedures and all legal administrative requirements;
• Monitoring and coordination of holiday requests and approvals, working hours, compensatory leave, lawyer workload, time recording, overtime obligations, and sickness absences;
• Ensuring the HRIS is accurate and up-to-date and using it to provide accurate and useful information and reports to the Head of HR and the rest of the HR team, as well as to Payroll
• Assisting with matters of employee safety, welfare, wellness, and health reporting, including insurance declarations;
• Contributing to the efficient day-to-day operation of the HR function;
• Assisting on ad hoc employee relations matters and other HR projects as required.

• Providing strong administrative support to ensure an effective, timely and productive recruitment process, including by reviewing applications, coordinating interviews and feedback, and communicating with candidates;
• Proofing, formatting, and posting approved job adverts;
• Assisting with the preparation of contracts, contract amendments, and other formal employment documentation;
• Administrative assistance in onboarding and offboarding procedures – filing and preparation of administrative documents and forms, database entry and profile creation.

Your profile

What we look for:

• Commercial education or equivalent; Swiss HR Certificat d'assistant-e en gestion du personnel would be an advantage;
• Excellent written and oral English and French with business-level German is imperative;
• Experience in an administrative role required; experience in HR or in a law firm/comparable environment would be an asset;
• Rigorous organisational skills, an ability to prioritise, and a keen eye for detail;
• Proven ability to work in a team as well as autonomously;
• Talented, proactive, and motivated to learn and develop;
• Strong interpersonal and communication skills and understanding of confidentiality;
• Confident with IT; experienced and competent user of Microsoft Office, and in particular Excel.