Office coordinator/Manager (M/F)

Key Responsibilities:

• Oversee and manage all administrative functions of the office to ensure a smooth and efficient operation.
• Maintain office supplies inventory by checking stock and ordering necessary supplies.
• Coordinate maintenance and repairs for office equipment and facilities.
• Implement and maintain office procedures and systems to optimise workflow.

• Serve as the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional environment.
• Answer, screen, and direct phone calls; manage correspondence and emails.
• Schedule and coordinate meetings, appointments, and conference calls as needed.

• Provide administrative support to senior management, including managing calendars, scheduling meetings, and organising travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Assist in organising company events, meetings, and conferences.

• Act as a liaison between departments to facilitate communication and improve efficiency.
• Coordinate with external vendors and service providers as necessary.
• Assist in the onboarding process for new employees, including setting up workstations and organising orientation sessions.

• Maintain and update office records, files, and databases.
• Prepare and submit regular reports on office activities and expenses.

Qualifications:

• Proven experience in office management, administrative support, or a similar role.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Degree in Business Administration or a related field is preferred