Senior Administrative Assistant

Client

A start-up/scale up based in the EPFL Innovation park active in the engineering/high tech sector, with promising growth plans and ambitions. Growing team of 60 locally and offices internationally, great team atmosphere, with real desire to achieve great things!

Position

To provide support to the CEO, CFO and the CTO of the company, as well as handling general office administration. Tasks will include:

• agenda management and organising travel plans
• acting as the point of contact between the executives and internal team members and external visitors
• preparation of expense reports for the executives and controlling of staff expenses for approval by executives
• event management
• preparation of internal and external communication
• manage building facilities (reception, security, cleaning, catering, office maintenance)
• coordinate office suppliers and control of invoices.

Profile

• 8 years experience as Administrative Assistant
• 5 years experience as PA to executives
• Fluent or mother tongue English + good French
• Proficiency in MS Office
• Excellent interpersonal skills
• Well organised with above average time management skills
• At ease handling confidential information
• Pro-active, hands-on with a great team spirit!