Educational Administrative Assistant (from 1.06.2025)

Maternity leave cover - 11 months

Your role:

The Educational Administrative Assistant will support and reinforce the education team for the organisation, communications and invitations related to ERS educational activities, including courses, training programmes, congress and E-learning. This role will provide administrative support for the preparation, follow-up, and reporting of ERS officers and side meetings. Attendance to ERS congress will be required and possibly travel to other events may be needed.

Your tasks:

• Prepare agendas, materials, and minutes for Education Council meetings.
• Organise and document weekly meetings and Education Directors’ calls.
• Coordinate the accreditation process for educational events.
• Manage the nomination and selection process for educational awards.
• Act as team back-up for peak periods and holidays/absences.
• Assist with meetings, events and projects.
• Maintain and update relevant pages on the ERS websites.
• Provide all necessary administrative support for meeting preparation and follow-up.

Your profile:

• Highly skilled in office administrative support and at ease with the Microsoft suite (Excel, Word, Outlook, PowerPoint)
• Prior experience working with content or learning management systems
• Excellent verbal and written skills in English
• Ability to complete administrative tasks with exceptional attention to detail and accuracy within a strict timeline
• Ability to work independently and proactively
• Experience working in a team
• Swiss or valid work permit