Sr Executive Assistant
Date de publication :
01 octobre 2024Taux d'activité :
100%Type de contrat :
Durée indéterminée- Lieu de travail :Raritan
Johnson & Johnson is currently seeking a Sr. Executive Assistant. This position will be based in New Brunswick, NJ, however consideration will be made for Raritan, NJ placement.
Per our J&J Flex Policy, the expectation for this position is to work in the identified office a minimum of 3 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued, and our people can reach their potential.
At Johnson & Johnson, we all belong.
The Sr. Executive Assistant provides executive level administrative support to the Chief Quality Officer (CQO) who reports to a member of the Executive Committee. The position requires independent analysis of administrative responsibilities, basing best course of action while prioritizing demands in a dynamic and fast paced environment. The successful candidate must be able to maintain performance standards to cascade with goals and objectives of company-wide leadership standards. The successful individual must exercise sound judgement and discretion, independently assess, and resolve situations/problems and possess the flexibility to respond to shifting priorities.
This position requires interaction with executive senior management within and external to J&J.
Key Responsibilities:
- Act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the CQO.
- Provide comprehensive and proactive administrative support to the CQO to enable effective prioritization and maintain consistent internal and external engagement.
- Builds and maintains a complex and highly fluid calendar coordination working closely with global cross functional business partners, with a keen and proactive sense of prioritization and time management to ensure maximum effectiveness and efficiency of time use by the CQO.
- Exhibits exceptional organizational skills with keen attention to detail.
- Lead and manage complex travel arrangements/itineraries, including but not limited to: domestic and international travel for internal (J&J) and external (business-partner-facing) meetings, processing of Visa/Passport requirements, global meeting and conference registrations and travel details, and providing active support in case of unforeseen travel disruption, including coordinating travel plans with business partners to maximize the use of company resources and time.
- Prepare expense reports, most of which are incurred while on global travel and require consideration of and compliance with healthcare compliance requirements, in a detail-oriented, timely and compliant manner.
- Supports drafting and publication of communications on behalf of the CQO, making ad-hoc delegation decisions on communications and implementing them.
- Closely partner with colleagues across all levels in the organization to organize meetings, ranging in attendee size and subject matter – from 1:1s to global town halls, and provide necessary logistical support including technology, meals, room setup, and day of meeting point of contact support.
- Supports the coordination of Leadership Team meetings and other staff and leadership activities for the CQO; coordinates materials as needed.
- Consistently performs admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, organizational chart and distribution management, and ad hoc team management transactions in Workday.
- Proactively partner with QCLT Sr. Administrative Assistant team
- Demonstrate proficiency working with the range of technologies required to execute the duties of this role and a proactive interest to quickly learn new technologies and features as needed.
- Maintains professionalism, strict confidentiality and discretion at all times while exercising independent judgment to solve complex problems, often under minimal direction or supervision.
- Maintain strong working relationships with all stakeholders, including global Q&C partners and cross functional administrative assistants, creating an efficient and effective teamwork atmosphere and supporting team connectivity and collaboration across a globally dispersed team.
- Role may require occasional local travel to other J&J sites or offsite locations in support of meetings (<10%).