FDN - Administrative Associate (Sports) - 130 198

Foundation

Department of Sports ECA

Seeks for 1st September 2025

Founded in 1924, the Foundation of the International School of Geneva, commonly known as Ecolint educates 4500 students aged from 3-18 representing over 140 nationalities. Each of our seven schools is dedicated to the development of seven life-worthy, future-ready global competencies: we develop lifelong learning, self-agency, the ability to interact with the world, and with others, and resources to develop transdisciplinary, multiliterate thinking. Through this, we drive our mission, which is to educate students to be global citizens with the courage and capacity to create a just and joyful tomorrow together. Ecolint is built on strong humanitarian values and prides itself on its long history of pedagogical innovation, including the creation of the Model United Nations system and the International Baccalaureate. We have around 1250 employees representing more than 60 nationalities, united as one core of dynamic professionals, committed to our mission.

Please note that only applications via our website will be considered

To complete our team, we are looking for an:

Administrative Associate (Sports)

Part-time: 25 hours over 40 weeks

Three positions available, one per campus: La Grande Boissière, Nations, and La Châtaigneraie. Please indicate in your cover letter if you have a preferred campus or if you are open to any of the three locations.

Key responsibilities (including, but not limited to):

• Coordination with the administrative assistant for attendance and registrations for ECA (Extra-Curricular Activities)
• Assistance in creating schedules and booking fields/rooms
• Assistance in planning ECAs for the following year (proposals)
• Coordination of weekly competitions, verification of registrations and coaches, invitation of additional students via the administrative assistant if necessary
• Conducting weekly observations
• Updating the substitute coach list in the database to cover absences due to competitions or illness with the help of the administrative assistant
• Reporting and tracking attendance/absences to Jeunesse et Sport with the administrative assistant
• Monitoring attendance and absences for tournaments and ECAs
• Assistance in the technical evaluation of coaches
• Monitoring coaches' technical objectives
• Purchasing trophies and medals, and preparing them before tournaments
• Assistance in creating tournament schedules and preparing materials
• Presence and setup of tournaments
• Assistance with projects such as the "sports celebration" and other events in collaboration with the PTA (Parent-Teacher Association)
• Regular feedback to the Sports Foundation lead

Candidate requirements:

• Degree or experience in administration, sports management, or event coordination.
• Strong organisational and coordination skills to manage schedules, registrations, and attendance tracking.
• Experience in event planning and logistics, particularly for sports tournaments and extracurricular activities.
• Attention to detail and accuracy in tracking attendance, reporting, and managing databases.
• Ability to multitask and work efficiently in a fast-paced environment.
• Excellent communication and teamwork skills to collaborate with coaches, students, and administrative staff.
• Proficiency in office software (Excel, database management, scheduling tools).
• Experience in purchasing and logistics for event materials (e.g., trophies, medals, equipment).
• Fluency in English and French (another language is a plus).
• Flexibility to work during events and tournaments, including occasional evenings or weekends.

Candidates are required to apply online by sending their current CV, the contact details of three referees, one of whom must be their current or most recent employer, and a cover letter for the attention of Mr Jamie Williams, Head of Admissions and ECA, International School of Geneva, by 20 March 2025, mentioning the reference number 130 198.

Please note that only applications via our website will be considered

The International School of Geneva values and encourages diversity among its staff. As such, we welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous conduct and child protection checks appropriate to their position, including prior checks with their previous employers and the authorities.