Lausanne: Executive assistant 100% — Kellerhals Carrard

Kellerhals Carrard is one of Switzerland's leading business law firms with offices in Basel, Bern, Geneva, Lausanne, Lugano, Sion and Zurich. Our clients are private individuals, companies and institutions, both in Switzerland and abroad. Thanks to its dynamism and entrepreneurial spirit, Kellerhals Carrard has undergone an unparalleled evolution in recent years.

The Lausanne office of Kellerhals Carrard is looking for an:

Executive assistant 100%

Your Mission

As an Executive assistant with our Sports Law Group, you will play a crucial role in supporting our attorneys and ensuring the smooth operation of our office. Your responsibilities will include:

• Client and Correspondence Management: Sending communications to clients and authorities professionally and efficiently.
• Case File Preparation: Organize and prepare case files, ensuring all documents are accurate and up to date.
• Calendar and Appointment Coordination: Maintain the attorney’s calendar, schedule appointments, and ensure all meetings are well-organized.
• Travel Arrangements: Arrange travel plans for the attorney, including booking flights, accommodation, and transportation.
• Administrative Support: Assist with various administrative and organizational tasks to support the attorney’s workflow.
• Financial Management: Management of invoices, expenses and billing, ensuring accuracy and timely processing.
• Timekeeping: Accurately account for and record attorney’s billable time.
• File Maintenance: Keep organized files, including copies of all documents and correspondence, ensuring easy access and retrieval.

Your profile

We are looking for a dedicated and detail-oriented professional who meets the following criteria:

• Relevant Training and Experience: You have appropriate training and relevant experience in a similar role.
• Organizational Skills: You are well-organized, precise, rigorous, and conscientious in your work.
• Language Proficiency: You have an excellent command of English and a good knowledge of French. Priority will be given to native English speakers with excellent command of French.
• Personality: You are a dynamic, positive and service-oriented team player.

Start date Immediately or to be agreed

We offer

• Experience a stimulating and varied role that keeps you challenged.
• Work in an international environment, gaining valuable global perspectives and experiences.
• Enjoy a pleasant and supportive work environment where collaboration and innovation thrive.
• Be part of a dynamic and highly motivated team that values teamwork, creativity, and excellence.

If you would like to join us please submit you complete application (CV, diplomas and work certificates) along with letter of motivation and salary expectations, by e-mail to Ms Geneviève Di Paola (E-Mail schreiben)