• Ensurethe officeis apleasant andsafe placetowork:
  • Maintain cleanliness and proper functioning of office equipment.
  • Manage noise levels during office hours.
  • Assist and supervise service providers on-site.
  • Support employees with their needs.
  • Ensure all employees and visitors have a workspace and manage seating plan changes.
  • Welcome new employees, provide office tours, and explain safety and security measures.
  • Manage office alarm codes for new and departing employees.
  • Provide support during emergencies, fire drills, or security issues.
• Plan and organize company events, ensuring their success and timely closure of invoices.
• Handle expense submissions for the executive committee.
• Coordinate the preparation of business cards and order validation stamps.
• Bind and laminate documents as needed.
• Receive and manage items for external archiving.
• Track office management invoices for international offices.
• Assist with various projects, including finding new providers and implementing new procedures.
• Manage relationships with the landlord, property management, and subtenants.
• Handle confidential information with discretion.
• Liaise with the building Facilities Manager for cleaning, maintenance, and reception services.
• Manage and negotiate office management contracts and handle warranties for multiple office locations.
• Cover and assist the reception as needed.
• Ensure the Events Committee remains active in organizing after-work activities.

Education, Skills, and Experience:

• High school diploma or equivalent required; college degree a plus.
• Minimum 5 years of experience as an Office Manager.
• Experience in hospitality is a plus.

Technical Skills:

• Fluency in French and English.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

Other Skills:

• Excellent communication skills at all levels with a strong team spirit and dynamic personality.
• Strong organizational and time management skills.
• Detail-oriented with a can-do attitude and problem-solving skills.