Administrative Assistant (m/f/d)

We are looking for a motivated and committed Administrative Assistant for our client, F. Hoffmann-La Roche Ltd. based in Basel, for a 10 month assignment.

Tasks

• Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
• Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
• Manage Intranet and gDrives and assists with filing and organization of information
• Provides support on editing and formatting executive-level presentations and reports
• Serves as the "go-to-person" for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures
• Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
• Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary
• Promotes new ways of working, improvements in work processes and fosters an exchange of ideas and support among colleagues

Must Haves

• Commercial diploma or equivalent qualification
• Min. 5 years extensive administrative assistance experience, including executive support
• Proficient in navigating resources and contacts efficiently and proven track record in handling highly confidential information effective, furthermore eagerness to learn, problem-solve, and contribute to business success and the community
• Tech-savvy and adaptable to new digital tools and Proficiency in Google Workspace/Suite and MS Office
• Strong relationship-building skills and excellent verbal and written communication skills, fluency in English
• Strong partnering, negotiation, influencing and interpersonal skills and strong organizational and planning skills with attention to detail
• You enjoy working with a global team, are flexible and also available as needed outside of normal working hours

Nice To Haves

• German

Are you interested? Don't hesitate and send us your complete application documents online today.

We will also process applications by post, but will not return them for administrative reasons. We look forward to hearing from you!

Wir wertschätzen Vielfalt und begrüssen daher alle Bewerbungen - unabhängig von Geschlecht, sozialer Herkunft, Religion, Alter und Identität. Zur leichteren Lesbarkeit und besseren Verständlichkeit verwenden wir nur eine Gender-Form. Selbstverständlich sind im jeweiligen Kontext alle Genderformen gleichermassen gemeint.

Kontakt
Selina Schumacher

Arbeitsort
Basel

Pensum
100%

Position
Mitarbeiter

Branche
Administration / Verkauf / Einkauf