School Office Admnistrator
Key information
- Publication date:19 December 2024
- Workload:100%
- Contract type:Permanent position
- Place of work:route de Malagny 36, 1294 Genthod
Thank you for your interest in Geneva English School. We are passionate about high quality teaching and learning and want all of our staff to strive for excellence in what they do; it is what our students and families expect and deserve.
Founded in 1961, Geneva English School is a high-quality, innovative private school built on the strong foundations of the British Education system, providing structure and challenge at Primary level, and choice and opportunity at Secondary level. The school currently welcomes around 350 students and employs just over 100 academic, management and associate staff.
We are English in name, but our welcoming, thriving school community is as diverse as the Geneva area we serve, with over 60 nationalities represented among our students aged 3 to 18. We are deliberately a small school, focused on getting to know our students and their families to ensure that every young person is challenged and supported through their childhood and teenage years.
The GES approach is open, encouraging and outward-looking and we achieve outstanding results, placing GES in the top 5% of British schools worldwide. Our academic outcomes and pastoral care are graded outstanding by the Independent Schools Inspectorate and we are the only school in Switzerland accredited as a British Schools Overseas by the UK government’s Department for Education.
If this sounds like an environment where you could make a difference and you would like to join our fantastic team of professionals who put children at the heart of all we do, we look forward to receiving your application!
For further information, please visit the school’s website at http://www.geschool.ch
This is a permanent, full-time post starting in February 2025.
KEY TASKS AND RESPONSIBILITIES:
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Being the first point of contact for parents, staff and visitors arriving at the Primary campus
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Overseeing student registration and daily logistical arrangements
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Sending clear, accurate and timely parent communications
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Coordinating the organisation of the termly extra-curricular activities programme at the Primary school, in collaboration with the Head of Primary and Director of Sport
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Using the online “Parent Portal” to create forms, set up activity bookings and parent-teacher meetings, and uploading relevant documents
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Updating the school database, preparing attestations, and maintaining student files
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Making arrangements for school trips and visits
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Keeping accurate records for billing of ancillary school services
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Supporting the School Nurse with First Aid duties as required
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Contributing to the continued development of working practices of the school office
REQUIRED QUALIFICATIONS:
The successful candidate will be:
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Confident and flexible when liaising with our community: children, parents, staff and external visiting professionals
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Fluent in spoken and written English and French, with strong written, verbal and interpersonal communication skills
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Able to multitask and solve problems, with excellent prioritisation skills, excellent attention to detail, a cool head and a sense of humour
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Able to use databases and related IT software. Sound working knowledge of Google Workspace is an advantage.
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Able to work autonomously and proactively across a multidisciplinary team
THE POSITION OFFERS:
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Competitive salary and benefits
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Generous holidays
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Wonderful students and parent community
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Supportive environment and continuous professional development
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After-school care for Primary-age children until 18:00
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Free parking
SAFER RECRUITMENT:
GES is committed to equalities, safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. We welcome applications from suitable candidates no matter their gender, race, religion, sexual orientation, or disability. Applicants must be willing to undergo child protection screening, including checks with past employers, enhanced national/international criminal records checks and prohibition from teaching checks.
HOW TO APPLY:
Applications must be made in English and consist of your CV and a covering letter.
Deadline for applications: Monday 6 January 2025
Qualified candidates may be invited to interview as applications are received, so we recommend applying early.
