Executive Assistant 80 – 100% (f/m/d)

The opportunity

Hitachi Energy's Grid & Power Quality Solutions and Service global product group is a world-leading provider of grid connections and power quality solutions that enable our customers to build a more sustainable, flexible and secure energy system. We leverage our long-standing technology leadership, vast integration expertise, huge installed base and global footprint to provide our customers with life-cycle value solutions at the lowest risk. Our customers are in the utility, renewables, industry, transportation, data centers and infrastructure sectors.

Our business in Europe has more than 1,000 skilled professionals focused on critical areas of expertise and is present in 16 countries.

How you’ll make an impact

• Coordinate and book travel arrangements for all five BU Managers, ensuring smooth and efficient travel plans

• Manage the calendars of the BU Managers, schedule meetings, and book rooms at the Zurich HQ, ensuring all logistics are handled seamlessly

• Plan and execute events, including liaising with local suppliers, arranging catering, sending invitations, and ensuring all details are covered for successful events

• Provide administrative support for local Group meetings, including preparing materials, taking minutes, and following up on action items

• Manage and protect sensitive business and personnel information with the utmost confidentiality and discretion

Your background

• Proven experience in planning and executing events, with a keen eye for detail and the ability to manage multiple tasks simultaneously

• Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels

• Strong organizational skills, with the ability to plan and prioritize tasks to meet deadlines

• Experience in managing relationships with various stakeholders, ensuring their needs are met and expectations are managed

• Demonstrated ability to handle confidential information with discretion and professionalism

• A solid track record of experience in a similar role, providing high-level administrative support

• Proficiency in English is required, and knowledge of German is desirable

More about us 

Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.