Executive Assistant to CEO (Temporary)
Page Group Switzerland
Infos sur l'emploi
- Date de publication :07 octobre 2024
- Taux d'activité :100%
- Type de contrat :Temporaire
- Lieu de travail :Genève
As the Executive Assistant to the CEO, you will play an important role in enabling the CEO to focus on strategic priorities by managing day-to-day administrative tasks, liaising with key stakeholders, and ensuring seamless communication across all levels of the organization. This role requires excellent written and verbal communication skills in English, along with discretion, initiative, and a strong ability to anticipate the needs of the executive office.
Our client is an international company.
Missions
- Executive Support: Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, travel arrangements, and correspondence handling.
- Communication Liaison: Serve as the point of contact between the CEO and internal/external stakeholders, ensuring prompt communication and managing information flow in a timely, professional manner.
- Meeting Preparation & Coordination: Prepare agendas, presentations, and briefing materials for meetings, taking minutes when required, and ensuring timely follow-up on action items.
- Project Management: Assist the CEO in overseeing key projects and initiatives, managing timelines, and coordinating with various departments to ensure successful execution.
- Document Management: Draft, proofread, and manage confidential documents, reports, and presentations in English with a high level of accuracy and professionalism.
- Event Coordination: Organize and coordinate corporate events, executive meetings, and team-building activities as needed.
- Travel Coordination: Plan and coordinate complex international and domestic travel, including accommodations, itineraries, and logistics.
- Office Management: Ensure that the executive office runs smoothly by managing supplies, processing expenses, and liaising with vendors as needed.
- Relationship Management: Develop and maintain strong relationships with key internal and external stakeholders, fostering a positive and professional executive office environment.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
Profil du candidat
- Experience: 5+ years of experience supporting C-level executives, ideally in fast-paced environments.
- Education: Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Language Skills: Exceptional English communication skills, both written and verbal. Proficiency in other languages is a plus.
- Technical Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management tools and executive communication platforms is desirable.
- Interpersonal Skills: Strong interpersonal skills, with the ability to communicate effectively across all levels of the organization.
- Organizational Skills: Demonstrated ability to manage multiple tasks and priorities, ensuring deadlines are met without compromising quality.
- Problem-Solving: Ability to anticipate needs, identify challenges, and propose solutions proactively.
- Confidentiality: High degree of discretion and the ability to handle confidential matters with integrity.
- Attention to Detail: Meticulous attention to detail, particularly in document preparation and communication.
Conditions et Avantages
Temporary assignment.
Contact
Page Group Switzerland