Project Assistant

Project Assistant

We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.

Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

What do we do?

We deliver events, congresses and solutions in Switzerland as well as around the globe. We succeed in sharing our clients’ values, corporate missions and association objectives and support them to disseminate their messages from Switzerland to the world.

What does the PCO at MCI Switzerland do?

We see conferences, congresses, meetings and exhibitions as perfectly orchestrated platforms where connections are formed, knowledge is shared, and like-minded professionals gather to experience everything on offer. We partner with associations, professional societies, not-for-profit organisations, international organisations and more, to manage all the requirements and complexities that make a convention, congress, or exhibition the ideal sharing point for all participants and stakeholders.

Who are we looking for?

We are looking for someone either starting out in their professional career or looking for a change in direction. This person will be a key member of our Project Management team, providing support across a range of different tasks over a range of different PCO projects.

Day-to-day responsibilities will include:

• Scientific abstract submissions & review organisation and handling
• Congress programme & speaker administration – prior to events as well as on-site in many cases
• Support for sponsorship & exhibition administration (email enquiries, developing content for printed and online materials, invoicing etc)
• Support of general Project Management tasks, for example venue search and evaluation, supplier RfP preparation, support preparing technical and logistical orders for events

What skills & qualities are we looking for?

• You must be completely fluent in English and feel very comfortable working in English most of the time
• Speaking French would be a great advantage!
• Speaking any other language would be very positive
• You must be totally at ease with IT tools generally, a highly proficient MS Office suite user and open to learn how to use other industry-specific tools
• Willingness & ability to travel internationally
• You must be willing to learn and able to work on (very) long-term projects as well as on (very) short-term tasks
• You must be flexible in your way of working
• An excellent communicator who is comfortable working with a diverse range of people, in terms of cultures, level of seniority and profession (internally and externally)
• You are a service-oriented person who is motivated by finding solutions
• You pay attention to details
• You are a self-starter that thrives in a busy, dynamic environment
• You manage stress in a healthy way
• You want to develop professionally whilst experiencing challenging, yet very rewarding work
• You must be able to work in Switzerland

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!