Senior Global Emergency Response Team (G-ERT) Officer

Starting Date / Initial Contract Details

As soon as possible. Full-time (60-80% when working remotely, 100% when deployed)

Role Overview

The Senior Global Emergency Response Team (G-ERT) Officer is available for immediate deployment for emergency response operations to provide team leadership and in-county coordination, linking with donors and partner organisations, designing of strategy, and ensuring overall quality and execution of response in immediate phases. The Senior G-ERT Officer also serves as a main focal point in the emergency location, ensures effective communication with Global Support Office (GSO). He/she could also be deployed as Team Leader and/or Projects Coordinator in an emergency response or in a senior management role supporting emergencies in existing country programmes.

Project Overview

The G-ERT is a standing global emergency response team and consists of 4-5 members. New emergency responses historically comprise around 7% of annual Medair portfolio budget. In recent years, this has amounted to USD$3.5m on average and has involved 1-3 new responses per year (many have become longer-term country programmes).

Key Activity Areas

Emergency Response Management - Up to 75% Deployment

Strategy

• W/G-ERT Head & programme staff, lead strategic planning, ensure assessments implementation & other activities
• With G-ERT Head, ensure adherence to country policies pursuing registration & permissions from local authorities
• Strong current humanitarian & political developments in country analysis, disseminate relevant parts internally
• Develop and maintain transparent and accountable contact with relevant funding partners representatives to secure sufficient funding for emergency response and initial programming
• Coordinate design of project plans and writing of proposals
• Ensure Medair is represented in relevant cluster & meetings, Flash Appeals inputs & Humanitarian Response Plans

Accoutability and Communication

• Ensure activities implementation, monitoring, evaluation & reporting, in-line w/approved proposals & budgets
• Promote & support external communication needs for Engagement Department via Communications staff
• Develop, maintain regular, transparent, honest and supportive communication with all members of ERT and GSO
• Submit regular situation reports as needed by GSO and fulfil reporting obligations to national authorities

Financial Management

• Ensure minimum financial processes are carried out in a timely manner during an emergency response
• Ensure financial controls monthly analysis based, are in place, compliant, cost-effective, within authorised budget
• Ensure analysis of projected cash flow and that timely cash requests are sent to GSO as needed

Security Management

• Ensure security management during the emergency response based on adherence to Medair's security policy and guidelines, and the management of security incidents in a way that protects staff, organisation and assets
• Ensure security location plans are written, up-to-date, appropriate, include standard operating procedures (SOPs), and with a system for briefings and inductions when staff arrive
• Ensure appropriate in-country Crisis Management capacity as described in Medair's Crisis Management Plan

Human Resources Management

• Lead, manage deployed staff on emergency response team and provide spiritual leadership to team as appropriate
• Support HR/Finance on emergency response team to ensure adherence to Medair HR policies including recruitment, performance management, development, training and disciplinary action
• Encourage Medair values working & living environment, support staff well-being, implement Staff Health Plan
• Ensure compliance with National Labour Law when applicable

GSO Responsibilities - when not deployed

Strategic Planning and Preparedness

• Support development of SOPs, policies, toolkits, trainings, etc modules to improve efficiency and effectiveness of Medair emergency response teams globally
• Support Medair county programmes to respond to new onset emergencies through surge deployment or assistance in developing contingency plans and in-country tools
• Utilize technical expertise in humanitarian response areas to grow Medair, G-ERT, into new areas and innovations

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.

Qualifications

• Relevant university degree (Bachelor) and relevant professional experience
• Training in security risk management/ staff management
• Excellent working knowledge of the English language (speaking and writing)

Experience

• At least 5 years relevant post qualification experience
• 2-3 years humanitarian experience (at least one initial emergency response/start-up in an insecure environment)
• 1-2 years' experience with Medair in country programs essential
• Knowledge of humanitarian context, sector standards, Sphere standards, CHS and protection issues
• Experience in networking and negotiation with donors; proven ability to secure, manage and report on grants
• Proven experience in project cycle management and programme funding

Potential to be based remotely with up to 75% deployment to Medair program locations. If based at the GSO in Switzerland, Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.