Lead Buyer Hardware/Telecom H/F
Key information
- Publication date:19 November 2024
- Workload:100%
- Contract type:Temporary
- Place of work:Genève
For one of our clients, an international humanitarian organisatiion based here in Geneva, we are looking for a : Lead Buyer Hardware/Telecom H/F For a temporary position starting ASAP at 90%
DESCRIPTION DE LA MISSION
Global Category Management
- Define global category strategy to support the organisation departments and divisions own strategies.
- Agree on global category strategy with internal stakeholders.
- Lead definition of sourcing and supplier relationship strategies to meet internal customer needs and to obtain maximum value for money from suppliers.
- Identify initiatives and/or projects leading to continuous improvement of the overall management of the category.
- Define appropriate action plan to ensure proper delivery of the category strategy.
- Communicate category strategy during Procurement townhall and stakeholder's leadershipmeetings.
- Lead regular business reviews with stakeholders to review action plan progress and update category strategy.
- Partner with Procurement local teams and stakeholders' teams to identify unmet needs and to drive the execution of global strategies
- Validate all purchasing files above defined financial threshold and ensure that purchasing policies, strategies and procedure are respected for the category at headquarter and in the field delegations
- Coach and train site buyers and category buyer/s.
Sourcing and Supplier Management
- Engage proactively with stakeholders to anticipate needs and to manage expectations.
- Take part to stakeholders' annual budget review to identify and plan sourcing initiatives.
- Establish and drive effective network with suppliers, internal customers, category and site buyers.
- In relation with requesters, ensure technical and functional business requirements are properly defined (between others, liaise with End User Computing platform to validate standard IT, workplace or Telecom equipment)
- Prospect, visit, define and validate potential suppliers according to the supplier's registration procedure.
- Lead or structure and process request for information and request for tenders for its categories and sub-categories.
- Lead business stakeholder's engagement in the selection, evaluation, qualification and management of suppliers.
- Manage risks through proper contracting process and involvement of key stakeholders (i.e. data protection office, legal advisors).
- Ensure proper implementation of the signed contracts and guarantee a smooth handover to regional / local procurement when / if appropriate.
- Exploit local, regional and global synergies and ensure the related site buyers and clients get the optimal procurement support for sourcing projects implementation.
- Support on time in full delivery of sourcing projects.
- Manage supplier relationship as per category strategy and suppliers' tier categorization.
- Work with Suppliers, Procurement Officer and Planning to reach OTIF (On Time In Full) target.
- Monitor and report supplier performance during regular business reviews.
- Lead development of fact-based briefs for supplier meetings
- Implement EDI with relevant suppliers
Compliance management
- Guarantee the auditability of the procurement files by applyingthe organisation standard operating procedures and processes.
- Ensure all procurement documentation is available in the organisation compliance system Profile
- Support and communicate procurement policy and processes to stakeholders.
Analysis and reporting
- Lead and coordinate data collection for global category strategy.
- Analyze demand, supply, market trend, cost drivers, best practices and assess opportunities.
- Perform Total Cost of Ownership (TCO) analysis for strategic items.
- Participate in the organisation annual budgeting exercise (PfR) and provide visibility of sourcing projects.
- Build sourcing pipeline and update status on a regular basis in dedicated procurement system.
- Contribute to cost reduction objectives. Track and record cost avoidance / savings in dedicated system.
- Contribute to Procurement key performance indicators. Provide monthly input to unit dashboard.
Other tasks
- Maintain suppliers' and items' database
- Make all relevant purchasing information available in the Logistic database.
- Maintain appropriate filing system of sourcing folders to comply with the organisation Donors'
- requirements.
- Provides guidance and support tothe oranisation staff regarding category management, sourcing and contract management, supplier management
- Experience: 12 to 15 professional experience of which 5 to 10 years working experience in Indirect procurement, in multinational environment as category manager or lead buyer of Indirect categories.
- Solid experience of contracts negotiation, contracts management, stakeholder management and supplier relationship management.
- Ability to monitor complex activities within a global organisation with different experts and to analyse the relevance of purchase requests.
- Previous and /or another International Humanitarian Organisation, field experience is a plus.
- Knowledge of the procure-to-pay (P2P) process and use of an ERP software.
- Master in Procurement.
- Proficient in English / French. Others language appreciated.
