Project Manager

Project Manager

We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.

Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

Project Manager

Based in Geneva

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Your mission

End-to-End Event Logistics

• Lead logistical planning and execution for a high volume of healthcare-related events and congresses.
• Lead a team or collaborate with event assistants and vendors to execute logistics efficiently, maintaining high standards and addressing any logistical needs proactively.
• Collaborate closely with vendors, venues, and internal teams to ensure each event’s logistical needs are met and aligned with client standards.

Process Management & Compliance

• Navigate client-specific processes efficiently, ensuring full compliance with internal policies and event regulations.
• Manage event registration, budget tracking, and procurement processes, including contract negotiation and invoicing.
• Conduct post-event reconciliations and reporting to ensure operational transparency and client satisfaction.

On-Site Event Coordination

• Provide on-site support for events, including vendor management, troubleshooting, and ensuring all logistics run smoothly.
• Travel frequently to support congresses and events globally, often working under tight timelines and high-pressure environments.
• Be the face of MCI on-site, ensuring our standards are upheld and client expectations are exceeded.

Stakeholder Communication & Reporting

• Maintain open communication channels with clients, vendors, and internal teams to keep everyone informed of project status and logistics.
• Regularly report on event logistics performance, feedback, and opportunities for improvement to streamline future events.

Your profile

• Experience: 5+ years in logistics or event management, preferably within healthcare, pharma, or similarly regulated industries.
• Travel Flexibility: Enthusiasm for frequent travel and a willingness to work on-site at events internationally.
• Process-Oriented: Comfortable working within a client’s structured processes and managing extensive documentation and compliance requirements.
• Stress Management: Proven ability to stay calm, prioritize effectively, and solve problems under pressure.
• Technical Skills: Proficiency in MS Office Suite and experience with event registration software like Cvent.
• Soft Skills: Strong communication skills, attention to detail, and adaptability in fast-moving environments.
• Language Proficiency: Fluency in English; additional languages, especially French and German are a plus.

We offer :

We are not just offering jobs. These are challenging career development positions for talented candidates who have a commitment for excellence, are team oriented and focused on delivering a quality service to our clients.

In addition to material benefits, there are many intangible rewards in working at MCI. From our motivating work environment to the fact that we have a culture that embraces and encourages new perspectives and ways of doing business.

As part of our international, high-spirited and professional team we guarantee you'll be stimulated by the people-oriented working atmosphere and inspired by business values focused on people development and opportunity.

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!