Team Assistant - Africa 80% (F/M/D)

Team Assistant - Africa 80% (F/M/D)

Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all people determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.

For our International Programmes Africa team based in Bern we are looking for a team assistant to join our organisation as per June 1th 2025 or upon agreement.

The International Programmes (IP) Department in Helvetas is responsible for the global portfolio of programmes and projects in more than 30 partner countries of which 9 countries are in Africa.

YOUR MAIN TASKS

• Work in the International Programmes (IP) department and support the Continental and Regional Coordinator at the Swiss Office, as well as the respective teams in our programmes in Tunisia, Mali, Niger, Benin, Burkina Faso, Madagascar, Ethiopia, Tanzania, and Mozambique.
• Provide administrative support to the coordinators in an efficient and effective manner.
• Directly assist the country programmes administratively, including support for acquisition and fundraising activities.
• Prepare and administer contracts with donors and consultants.
• Prepare presentations and edit/layout documents for communication and country websites.
• Handle internal and external correspondence.
• Ensure timely entries of expenditures into the financial system.
• Coordinate activities, arrange and prepare meetings and events, including the documentation of these meetings and events.
• Prepare introduction programmes for new collaborators and organise the stay of visitors (travel, accommodation, and support during their visit to Switzerland).
• Provide support for onboarding workshops in the countries, with potential on-site participation.
• Supervising and providing guidance to the apprentices within the department

YOUR QUALIFICATIONS

Education & Experience:

• Completed commercial apprenticeship (eidg. KV) or similar education and at least five years of experience in an administrative environment, preferably in a development cooperation organisation.

Language Skills:

• Very good oral and written skills in French and English, Good command of German and additional languages (e.g., Portuguese or Spanish) are an asset.

Skills & Competence:

• Strong intercultural competence and gender sensitivity.
• Excellent MS Office skills, particularly for editing documents, presentations, and spreadsheets (Excel) and ability to support other users in applying these tools.

Work Approach & Personality:

• Highly service-oriented and comfortable working independently as well as in teams.
• Ability to organize multi-tasking work efficiently and effectively.
• Resilient under pressure, staying calm in hectic situations.
• High degree of flexibility and own initiative.

OUR OFFER

We offer you an interesting challenge in a motivated team with attractive working conditions. You can expect a modern workplace in a multicultural setting in the centre of Bern (close to train station).

We look forward to receiving your complete application including CV, motivation letter, work certificates and diplomas by March 23, 2025 via our online recruiting portal. For further information please visit our website www.helvetas.org.