Office Manager / Executive assistant

International company

Description

• Manage ad hoc requests from C-Level executives based on priorities.
• Organize and coordinate schedules and travel arrangements (reservations, itineraries, schedule optimization).
• Prepare presentations, reports, and various documents.
• Ensure follow-up on administrative tasks and important deadlines.
• Manage expense reports and invoicing if necessary.
• Act as the primary point of contact for certain internal and external communications.
• Ensure a smooth flow of information between C-Level executives and teams.
• Manage the receptionist, ensure smooth operations, and provide support when needed.
• Be able to step in and replace the receptionist at short notice in case of emergency.
• Ensure that visitor reception and call management are always seamless and professional.
• Oversee the proper functioning of general services related to the reception area.
• Foster strong communication and collaboration with internal teams.
• Work in synergy with other assistants or administrative team members to optimize tasks.
• Serve as an effective information relay between C-Level executives and relevant employees.
• Contribute to a dynamic work environment by suggesting improvements and supporting the team as needed.

Profile

• Dynamic, strong stress resilience, interpersonal intelligence, flexibility, strong communication skills, pro activity, anticipation of needs.
• Minimum of 5 years of experience in a similar role.
• English C1, French C2.

Job Offer

• Very interesting and challenging work environment.
• Strong team spirit.
• Attractive compensation.