Executive Assistant (m/w/d)

Working at Randstad means much more than just being active in an organisation. In our working environment, people are at the centre of our attention. We combine our passionate commitment to individual fulfilment with the powerful use of cutting-edge technology. In this way, we help people and companies to realize their true potential. This is our idea of "Partner for Talent" - a partnership that convinces and inspires.

Are you a proactive, highly organized individual with strong communication and interpersonal skills? We are looking for an Executive Assistant to join our company and provide essential administrative and organizational support.

Responsibilities:

Support for the Managing Director and selected members of the Management Team:

• Efficient diary management, scheduling, and coordination of internal and external appointments
• Preparation and follow-up for meetings, including drafting presentations, minutes, and reports
• Acting as a liaison between internal and external stakeholders
• Ensuring smooth communication flow within the organization

Office Management:

Overseeing the organization and smooth running of the office operations

• Managing office supplies, equipment, and services
• Coordinating with external service providers and suppliers
• Supporting the onboarding process for new employees regarding office-related matters

Fleet Management:

• Administration of company vehicles (insurance, leasing updates, and maintenance coordination)
• Ensuring compliance with legal regulations and internal policies regarding the vehicle fleet
• Optimizing fleet costs and ensuring sustainability practices are in place

Facility Management:

• Overseeing maintenance and organization of company facilities
• Coordination of external service providers and suppliers
• Ensuring an optimal working environment for employees
• Budget planning and monitoring for facilities

Event and Offsite Organization:

• Planning, organizing, and executing internal and external events
• Handling logistics, location management, and participant coordination
• Preparing and managing event budgets

Additional Tasks:

• Preparing and maintaining documentation and reports
• Proactively supporting ad-hoc projects and special tasks
• Ensuring adherence to data protection and compliance guidelines

Professional Qualifications:

• Completed commercial training or equivalent qualification
• Several years of experience in a similar role, ideally in an international environment
• Excellent organizational and planning skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Fluent in German and English (French is a plus)

Personal Skills:

• Strong communication and interpersonal skills
• Hands-on mentality and ability to work independently
• Flexibility and resilience in a dynamic work environment
• Attention to detail and precision in execution

Opportunities

This diverse and responsible role offers the opportunity to contribute significantly to the company's success by taking on both operational and strategic tasks.

Benefits

• We pay salaries and bonuses that are in line with the market
• We take over a share of 10% of your health insurance premium
• 5 weeks paid holidays are a matter of course for us
• You benefit from various discounts with various cooperation partners
• We offer our new fathers 1 week in addition to the statutory paternity leave
• We offer you a Half-Fare travelcard from day one
• With us you have the opportunity to participate in a personal and lucrative share plan
• We offer you many opportunities for further training, which will enable you to develop personally and professionally

We believe your career is more than a job. Through your work, you make a meaningful contribution to society. Every day is an opportunity to make a positive impact. Whether you're helping a client find the perfect employee to expand their business, or guiding a job seeker in finding a job they love, you're always looking for small (and not-so-small) ways you can make a difference.

Randstad is looking for bright, innovative individuals who share our passion for improving the world of work. If you're interested in being a part of our vision, we welcome your application.