Executive Assistant Management Board and Community Specialist (f/m/d)

Workload: 80% -100%

Are you a highly organized professional with a passion for both event management and executive support? We’re looking for a dynamic individual to assist our Chief Data Officer while managing high-profile events and fostering an engaged community focused on AI and data-driven innovation. This hybrid role offers a unique opportunity to excel in personal assistance while showcasing your expertise in organizing impactful events.

What you will do:

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  • Serve as the Chief Data Officer's right-hand, managing their calendar, correspondence, and priorities with precision and discretion.
  
  
  • Lead the planning and execution of large-scale, high-stakes events, workshops, and meetings, often involving 150+ participants across several days. Ensure seamless logistics, preparation, and follow-ups to deliver exceptional outcomes.
  
  
  • Coordinate cross-divisional activities to foster collaboration, learning, and networking opportunities.
  
  
  • Act as the primary communication hub, relaying key insights and updates within the AI community to enhance engagement and innovation.
  
  
  • Handle travel arrangements, process expenses, and manage incoming invoices efficiently.
  
  
  • Stay updated on the latest developments in AI, sharing relevant insights with the community and supporting the Chief Data Officer’s strategic goals.
  
  

What you bring & who you are:

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  • A commercial education, with additional qualifications in IT or AI as an advantage.
  
  
  • Proven expertise in managing large, complex events (150+ attendees) and a passion for delivering outstanding experiences.
  
  
  • Strong proficiency in O365 programs and excellent organizational skills for juggling multiple priorities.
  
  
  • A solid understanding of AI trends, coupled with problem-solving skills and attention to detail.
  
  
  • Bilingual fluency in German and English (C1 level or above); additional languages are a bonus.
  
  
  • Resilience, flexibility, empathy, and outstanding communication skills, with a team-oriented mindset.
  
  

About the team:

Our team thrives on innovation, collaboration, and shared success. We value proactive contributors who embrace challenges, drive meaningful impact, and foster an inclusive and engaging environment.