Head of Payroll & HR Administration 80-100%
Key information
- Publication date:14 March 2025
- Workload:80 – 100%
- Contract type:Permanent position
- Place of work:Genève
We are looking for a Head of Payroll & HR Administration 80-100%. This includes overseeing payroll processing, ensuring data quality, handling audits, managing absences, and supporting HR projects. The ideal candidate should have extensive experience with Swiss payroll, insurances, and social contributions, as well as proficiency with Abacus.
Our client is an international company based in Nyon.
Missions
Payroll Management:
- Lead payroll processing and HR administrative tasks, from data collection to final approval.
- Serve as the primary contact for the payroll provider, ensuring accurate data sharing and accounting control.
- Execute monthly payroll for all employees in collaboration with the external payroll provider.
- Prepare mobility files for monthly payroll.
- Ensure the accuracy and completeness of payroll data by coordinating with various input providers (e.g., absence, benefits, insurance, health, pension, company car).
- Conduct and oversee payroll-related controls, acting as the main point of contact for audits.
- Stay updated on payroll legislation changes and advise the business accordingly.
- Develop and enhance payroll procedures, processes, and systems.
- Handle tax at source submissions accurately.
- Manage local tax and regulatory filings.
- Oversee year-end tax declarations.
- Collaborate with Finance to support payroll account reconciliations, controlling, audits, budgeting, and forecasting.
HR Administration:
- Ensure administrative excellence in benefits operations (e.g., payroll, bonuses, family allowances, sickness, accidents).
- Act as the HR point of contact for employees, providing guidance on payroll-related matters.
Absence Management:
- Manage various types of absences (e.g., vacation, sick/accident leaves, military service, maternity leaves).
- Report sick/accident leaves to the appropriate insurance providers.
- Administer the time recording system (ERP software).
Additional Responsibilities:
- Manage HR projects.
- Management of a team of 4 individuals.
- Support labor inspections and assist with legal matters.
Profil du candidat
- Master's degree in HR, Finance, or a related field, Swiss Federal diploma in HR (Brevet de Spécialiste RH suisse).
- Extensive knowledge of Swiss payroll, insurances, and social contributions.
- Proficiency with ERP systems and Abacus software.
- Minimum of 5 years of experience in Swiss Compensation & Benefits.
- In-depth understanding of Swiss labor law and social insurances.
- Experience with external payroll providers.
- Fluency in English and French, both written and spoken.
- Strong proficiency in MS Office, particularly Excel.
- Excellent teamwork and interpersonal skills with attention to detail.
- Ability to perform well under pressure and be proactive.
- High level of service orientation and autonomy.
- Maintain confidentiality in daily operations.
Conditions et Avantages
The role can performed at 80, 90 or 100%.