Head of Payroll & HR Administration 80-100%

Our client is an international company based in Nyon.

Missions

Payroll Management:

• Lead payroll processing and HR administrative tasks, from data collection to final approval.
• Serve as the primary contact for the payroll provider, ensuring accurate data sharing and accounting control.
• Execute monthly payroll for all employees in collaboration with the external payroll provider.
• Prepare mobility files for monthly payroll.
• Ensure the accuracy and completeness of payroll data by coordinating with various input providers (e.g., absence, benefits, insurance, health, pension, company car).
• Conduct and oversee payroll-related controls, acting as the main point of contact for audits.
• Stay updated on payroll legislation changes and advise the business accordingly.
• Develop and enhance payroll procedures, processes, and systems.
• Handle tax at source submissions accurately.
• Manage local tax and regulatory filings.
• Oversee year-end tax declarations.
• Collaborate with Finance to support payroll account reconciliations, controlling, audits, budgeting, and forecasting.

HR Administration:

• Ensure administrative excellence in benefits operations (e.g., payroll, bonuses, family allowances, sickness, accidents).
• Act as the HR point of contact for employees, providing guidance on payroll-related matters.

Absence Management:

• Manage various types of absences (e.g., vacation, sick/accident leaves, military service, maternity leaves).
• Report sick/accident leaves to the appropriate insurance providers.
• Administer the time recording system (ERP software).

Additional Responsibilities:

• Manage HR projects.
• Management of a team of 4 individuals.
• Support labor inspections and assist with legal matters.

Profil du candidat

• Master's degree in HR, Finance, or a related field, Swiss Federal diploma in HR (Brevet de Spécialiste RH suisse).
• Extensive knowledge of Swiss payroll, insurances, and social contributions.
• Proficiency with ERP systems and Abacus software.
• Minimum of 5 years of experience in Swiss Compensation & Benefits.
• In-depth understanding of Swiss labor law and social insurances.
• Experience with external payroll providers.
• Fluency in English and French, both written and spoken.
• Strong proficiency in MS Office, particularly Excel.
• Excellent teamwork and interpersonal skills with attention to detail.
• Ability to perform well under pressure and be proactive.
• High level of service orientation and autonomy.
• Maintain confidentiality in daily operations.

Conditions et Avantages

The role can performed at 80, 90 or 100%.