Coordination Officer - 11 months - 80 or 100%

Our client is an international organisation.

Missions

Investment Processes, Procurement, and Management:

• Coordinate and guide procurement processes, including sourcing, creating service provider profiles, drafting procurement memos, developing work orders/purchase requisitions, and tracking purchase orders.
• Support procurement processes for consultants, including creating purchase orders, tracking approvals, and guiding proper invoicing.
• Track payments of all contracts and liaise with project leads for budget management.
• Collaborate with Project Officers, Sourcing, and Finance teams.

Coordination and Event Management:

• Coordinate the agenda across teams by collecting inputs from team focal points.
• Organize and coordinate management meetings, including scheduling, agenda preparation, participation coordination, and follow-up on minutes and action points.
• Organize events such as retreats, off-site meetings, workshops, and departmental meetings, managing logistics, service provider selection, work orders, documentation, and participation tracking.
• Facilitate collaboration and coordination among managers in the Strategy, Investment, and Impact Division (SIID) and other work groups/teams/task forces across the Secretariat.

Administrative Tasks:

• Manage time scheduling and prioritization for the Head of the Technical Assistance Program and the leadership team, resolving conflicts and competing demands independently.
• Organize and coordinate travel arrangements for the Head of the Technical Assistance Program, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and reimbursements.
• Provide executive assistance with discretion and confidentiality, managing priorities and workflow within the department.

Other Support:

• Respond independently to diverse inquiries and make decisions when multiple courses of action are possible.
• Manage high-stress and time-pressured priorities, ensuring all actions are completed.
• Perform additional duties as advised by the Program Officer and the Head of the Technical Assistance Program.

Profil du candidat

• Education: Bachelor's degree in Business Administration, Public Health, International Relations, or a related field.
• Experience: Minimum of 5 years of experience in project coordination, administrative support, or a related role, preferably within an international organization or NGO.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.
  • Problem-solving and strategic thinking skills.

Conditions et Avantages

11 month mission.