Personal Assistant Office Coordinator
Key information
- Publication date:17 October 2024
- Workload:100%
- Contract type:Permanent position
- Place of work:Genève
Client:
A leading, global multi-family office with long-established boutique front office in Geneva. A vibrant, dynamic and international environment. A Client that Finders know well, thus able to explain the culture and working environment to any potentially suitable applicant.
Position:
Are you about to finish a contract or perhaps between jobs? This is a real chance for a calm, well-presented and poised assistant to get a foot in the door at leading family office. So if you're happy with a fast pace and in a dynamic, busy atmosphere, with an Anglo-Saxon style of work, this could be the job for you! Sitting on the Reception, this role supports the Family Office Geneva Team, ensuring smooth day-to-day operations through professional personal assistant and secretarial service. It also involves managing office facilities, ordering supplies, and handling reception duties.
Key Responsibilities and Duties to include:
Office Support:
- PA duties for Relationship Managers, Directors, and Partners (diary management, calls, expense claims)
- Organize internal/external meetings, prepare board packs, and manage filing
Facilities:
- Oversee office repairs and maintenance; liaise with landlords and contractors
- Maintain office supplies and ensure printers and canteen stocks are operational
Visitors & Events:
- Manage reception, organize refreshments, and coordinate visitor arrangements
- Assist in organizing internal/external events
Travel:
- Arrange travel and complete expense claims for senior team members
Anti-Money Laundering (AML):
- Assist with AML compliance, document updates, and risk assessments
Building Access:
- Manage office access cards/keys and track reallocations
Profile:
- Bilingual in English/French; if possible mother-tongue English - excellent communication skills
- Proficient in MS Office
- Minimum 5 years+ of experience in a similar role as the "face" of the family office - for example you should be used to VIP clients (both internal and external)
- Previous experience as an assistant might be from a family office, asset manager, bank or from 5-star hospitality industry (any extra experience in facilities management a plus) + happy to still have some reception duties
- Well-organized, discrete, proactive, detail-oriented, and calm under pressure
- A resilient person who is a team player, able to manage tasks with little supervision
- Available to start this office-based, full-time job, from 1st January 2025 or sooner
- Already living and working in the Geneva area and in possession of valid Swiss work permit (frontalier accepted)
Why apply?:
This role offers the chance to work in a dynamic, multicultural environment, supporting a prestigious Family Office and developing your skills in office management and client interaction.
Contact
- Linda Finders