People and Culture Assistant (part-time 50%)
Publication date:
12 April 2025Workload:
50%Contract type:
Permanent position- Place of work:Lausanne
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Job summary
Join the SIB Swiss Institute of Bioinformatics, a leading non-profit organization. Be part of a vibrant team focused on biological data science and innovation.
Tasks
- Assist in managing administrative tasks for the employee life cycle.
- Handle contracts, social insurance, and work permits efficiently.
- Support the P&C team and ensure compliance with labor laws.
Skills
- 3 years of HR Assistant experience in a Swiss context is mandatory.
- Strong knowledge of Swiss social insurances and labor law.
- Proficient in English and fluent in French, German a plus.
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The SIB Swiss Institute of Bioinformatics is an internationally recognized non-profit organization, dedicated to biological and biomedical data science. Its data scientists are passionate about creating knowledge and solving complex questions in many fields, from biodiversity and evolution to medicine. They provide essential databases and software platforms as well as bioinformatics expertise and services to academic, clinical, and industry groups. SIB federates the Swiss bioinformatics community of some 900 scientists, encouraging collaboration and knowledge sharing. The Institute contributes to keeping Switzerland at the forefront of innovation by fostering progress in biological research and enhancing health.
Curious? Please click here to learn more about working at SIB.
To reinforce our team in Lausanne, Switzerland, we are seeking a
People and Culture Assistant (part-time 50%)
The People & Culture (P&C) Department is seeking a motivated and detail-oriented P&C Assistant to join our dynamic team on a temporary basis, covering for a colleague on temporary leave. The initial contract is for 3 months, with the possibility of extension.
The incumbent will assist the team in managing all key administrative responsibilities related to employees' life cycle from hiring to departure such as:
- Drafting contracts, amendments, certificates,letters, declarations, etc.
- Announcing and following-up with social insurance institutions (AHV, pension fund, family allowances, maternity, paternity, etc.) as well as monitoring sickness and accident claims.
- Applying for and following-up on work permits.
- Creating and maintaining personal files.
- Updating personal data of employees in the system.
- Following-up, preparing and drafting documents required for the employee's departure.
- Answering calls and managing HR mail mailboxes.
- Managing the archiving process.
- Acting as a back up for the P&C team.
- HR assistant certificate, "Brevet fédéral" would be an asset.
- Min. 3 years experience in a similar HR Assistant position within a Swiss employer is mandatory.
- Knowledge of a HRIS ("Adequasys" would be an asset).
- Very good knowledge of Swiss social insurances and Swiss labor law is mandatory.
- Ability to work in a dynamic environment.
- Sense of confidentiality.
- Rigorous and professional.
- Languages : Proficient in English (spoken/written), fluent in French (spoken/written), German (spoken/written) would be an asset.
