Your team

Pictet Wealth Management combines more than 200 years of Swiss banking heritage with global investment expertise. The Partner-owned financial services group offers a comprehensive range of services for wealthy individuals and families, including discretionary and advisory investment solutions and family office services.

This is a full-time position based at our headquarters in Geneva as an Executive Assistant to the Head of PWM Greece, Israel & Turkey (GIT) Zone. 

Your role

•    Operating in a fully confidential manner with a high level of discretion, autonomy and initiative, where appropriate, while improving efficiency and streamlining processes. 
•    Diary management and meeting organisation, including collation and distribution of meeting materials (weekly, bi-weekly, quarterly, bi-annual meetings).
•    Inbox management, including redirecting and responding accordingly.
•    On some occasions, minute taking and distribution of key items covered/action points.
•    As required, preparing PowerPoint presentations for internal or external purposes as well as communications to staff.
•    Organising all travel itineraries. 
•    Managing travel invoices and submitting expenses. 
•    Liaising with third-party providers, particularly in the coordination of meetings. 
•    In coordination with the Chief of Staff and if needed, raising all necessary access requests for the arrival of new joiners within the department, coordinating with required teams and escalating issues to ensure smooth onboarding.
•    Assisting on departmental projects and events such as intranet refresh, town halls, off-sites, etc., with venue booking, catering and logistics.  
•    Helping the Head of Zone’s direct reports with complex meeting organisation and as required ad hoc small projects such as collecting various inputs and putting them together, following up on Head of Zone’s requests.    
•    Establishing strong working relationships with PWM GIT teams, the executive assistant community and other stakeholders.

Your profile

•    Professional qualification with at least five years’ experience as an executive assistant supporting a senior stakeholder within a multicultural corporate environment.
•    Knowledge of, or experience in, the financial services industry preferred.
•    Friendly, proactive, autonomous, confident, highly organised and able to multitask, you are solution-oriented and pragmatic.
•    A true team player, flexible and with the ability to work effectively under pressure and build positive relationships with all stakeholders, open to learning and taking on responsibility. 
•    Tech-savvy, you are comfortable adjusting to new systems and operating at an intermediate level with Microsoft Office. 
•    Must be resident in Switzerland.
•    Fluent in English and French. 

Note

We will not accept any CVs via agencies

Ref.: "EA/CC/AS"

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.