Our client is a leading player in the fast-moving consumer goods (FMCG) industry.

Missions

As an Executive Assistant, you will provide high-level administrative support to our senior executives, ensuring the smooth and efficient operation of their schedules and tasks. This role requires an immediate start and a commitment for a minimum of three months, with the possibility of extension depending on the needs of the business.

Key Responsibilities:

Administrative Support:

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Prepare, process, and track expense reports.

Meeting Coordination:

• Organize and prepare materials for meetings, including agendas, presentations, and minutes.
• Ensure meeting rooms and technology setups are ready and functional.
• Follow up on action items and ensure timely completion.

Communication Management:

• Act as a point of contact for internal and external stakeholders.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Draft and review correspondence, reports, and presentations.

Project Support:

• Assist in the coordination of projects and initiatives as needed.
• Maintain project documentation and track progress.
• Provide logistical support for events and special projects.

Office Management:

• Maintain office supplies and equipment for the executive team.
• Assist with the organization of company events and meetings.
• Ensure smooth day-to-day operations within the executive office.

Profil du candidat

• Experience:

  • Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within the FMCG industry or a fast-paced environment.
  • Proven track record of supporting senior executives and managing complex schedules and tasks.

• Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Ability to multitask and prioritize effectively under pressure.
  • High level of discretion and confidentiality.

• Personal Attributes:

  • Proactive, with a strong attention to detail.
  • Professional demeanor and positive attitude.
  • Ability to work independently and as part of a team.
  • Flexibility and adaptability to changing priorities.

• Language Skills:

  • Fluency in English and French is required.

Conditions et Avantages

Full time role for 3 months.